Data Protection

Website Data Protection Notice

1. Subject of this data protection notice

We are pleased about your interest in our Internet presence and our offers on our websites under www.daiichi-sankyo.ie (our “Website”). The protection of your Personal Data (as described below) is of great and very important concern to us. In the following we would therefore like to inform you in detail about which Personal Data is collected during your visit to our Website and the use of our offers there and how this Personal Data is processed by us. Furthermore, we would like to inform you about the rights you are entitled to and the technical and organisational protective measures we have taken with regard to the processing of your Personal Data.

"Personal Data" refers to any information relating to an identified or identifiable natural person ("data subject"); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.

2. Name and address of the data controller and service provider

The controller in relation to the processing of your Personal Data in the meaning of the GDPR is Daiichi Sankyo Ireland Ltd., Unit 29, Block 3, Northwood Court, Northwood Avenue, Santry, Dublin 9, Ireland; phone +353 1 4893000; email: info@daiichi-sankyo.ie (hereinafter also referred to briefly as "Daiichi Sankyo" or "we").

If you have any questions or comments about this data protection notice or data protection in general, please send them to the following e-mail address: Data-Protection@daiichi-sankyo.eu

You can contact Daiichi Sankyo Europe’s data protection officer as follows:

Daiichi Sankyo Europe GmbH
Attn. Data Protection Officer
Zielstattstrasse 48, 81379 Munich, Germany
dpo@daiichi-sankyo.eu

3. Collection and use of your data

The extent, type and use of your Personal Data will differ depending on whether you visit our website only to access information, or use services offered by us or log into a protected area for health care professionals (“HCP”):

 a. Informational use

For the informational use of our Website we only collect and use those of your data that your Internet browser automatically transmits to us. These are in particular the following:

• date and time of access to one of our Internet pages
• your browser type
• the last page you visited on our Website
• the transferred data volume and the access status (file transferred, file not found, etc.) as well as
• your IP address.

The data is stored in log files on the server generally up to 14 days for security purposes unless, in individual cases, a longer storage period is necessary, e.g., for investigating security incidents. Except for the IP address, we only process this data in non-personal form during an informational visit. This is done in order to enable you to access and use the website and for us to be able to check whether our websites are optimally displayed to you. The processing is carried out on the legal basis of Art. 6(1)(f) GDPR and in our interest in order to be able to display our Website to you reliably and as trouble-free as possible. The data arising during the informational use including your IP address are stored in order to ensure the operation of the website and to be able to react to problems. A personal evaluation of the data does not take place. Only statistical evaluations of the use of the Website are made, as described further below in this Notice.  

b. Use of the contact form

If you would like to contact us via our contact form, we collect the following data from you:

• title, first name, surname *
• contact data (e-mail address*, postal address, phone, telefax)
• subject *
• question/ concern *
• department *
• attachments/files
• captcha *

* Mandatory information

We use this data to forward your inquiry to the department responsible at our company and to be able to answer it by email or, if necessary, by telephone, post or fax. In addition, we can use your details to personalise our response and provide you with specific information for your business.

We process the captcha request to verify that it is a real request and not a "login robot" or automated spam requests. Your entry there will only be used for this check and will not be stored.

If your inquiry relates to an existing contractual relationship with you or if you are interested in concluding a contract, e.g. with regard to a consultant activity, the data processing is carried out on the legal basis of Art. 6(1) (b) GDPR (contract fulfilment and initiation).

Otherwise, the Personal Data will be processed on the legal basis of Art. 6(1)(f) GDPR (balancing of interests). It is in our interest to be able to answer your inquiry with the information relevant to you by our internal department. The data processing of the captcha query is in our interest in order to prevent automated logins via logon robots or spam requests. We store the Personal Data collected via the contact form for processing and answering the respective inquiry.

c. Login to the non-public area

We also offer registered users the opportunity to log in to the non-public area. This is reserved for HCPs.

On our website you have the possibility to log-in with a "DocCheck" account. For this purpose, your log-in data will be transmitted to DocCheck Medical Services GmbH, Vogelsanger Straße 66, D-50823 Cologne ("DocCheck") who will process your data as a separate and independent controller. In case of a successful log-in at DocCheck.com, DocCheck will inform us and you will get access to the non-public area of website.

If you do not have a DocCheck account or have forgotten the password to your account, you can register on the DocCheck website or have your password reset. In such a case you will be redirected from our website to the DocCheck website. The processing of your Personal Data by DocCheck is solely subject to DocCheck's data protection notices which can be found at info.doccheck.com/de/privacy/. They will also provide you with further information on your rights regarding this processing of your Personal Data.

The processing of your data on our Website for logging into the non-public sector is based on the legal basis of our legitimate interests to comply with regulatory requirements and standards (Art. 6(1)(f) GDPR) to verify that only members of medical professionals have access to information on prescription products.

d. Data processing of reports of adverse reactions

As a pharmaceutical company Daiichi Sankyo and its affiliated companies must adhere to local statutory obligations to monitor the safety of all their pharmaceutical products on the market. The monitoring and assessment of potential adverse reactions in relation to the use of our products is called pharmacovigilance. In this context we may collect and further process Personal Data of the individuals who suffered the suspected adverse reaction (“Patients”) as well as the treating physician of the Patient or any other HCPs, or third parties, e.g., a family members of the Patient, who report the adverse reaction event to us (altogether referred to as "Reporting Persons").

If you, as a Reporting Person, report adverse reactions to Daiichi Sankyo Ireland Ltd – which is possible, e.g., via phone or email, please see for details here – we will collect and further process Personal Data about the Patient and the Reporting Person, in particular, the following data categories:  

• Patient: initials of the first and last name of the patient, date of birth, gender, height, weight, information on the suspected medication (including information on the brand name of the drug, daily dose, dose form, the duration of the therapy, interacting drugs), the course of the adverse reaction (including the duration, the severeness and the outcome of the adverse reaction), concomitant medication, relevant concomitant diseases and medical history (including information on previous and current pregnancies);
• Reporting Person: profession, name, address and contact information (including telephone / fax number and email address).

Daiichi Sankyo Ireland Ltd will submit a report about the adverse reaction in pseudonymised form to Daiichi Sankyo Europe GmbH (Zielstattstr. 48, 81379 Munich, Germany). This means that we do not receive any Personal Data, such as names or contact details, that could be used to directly identify the Patient or the Reporting Person without the use of additional information. The additional information which would allow us such re-identification is stored securely by Daiichi Sankyo Ireland Ltd without Daiichi Sankyo Europe GmbH having access to it.

The pharmacovigilance department at Daiichi Sankyo Europe GmbH will medically assess and evaluate the information on the potential adverse events obtained to identify the necessary next steps to ensure compliance with applicable pharmacovigilance rules and company procedures, e.g., where necessary, notifying the adverse event to the competent drug safety authorities and relevant institutions.

Daiichi Sankyo Europe GmbH will forward and store the report with the adverse reaction in pseudonymised form for internal documentation purposes in our global Daiichi Sankyo Safety Database which is operated by Daiichi Sankyo Co. Ltd. ("DSJ") and hosted on servers in the USA. As a rule, the pseudonymised reports will be stored in the Daiichi Sankyo Safety Database for a period of  at least 10 years after the expiration of the marketing authorisation for the product to which the adverse reaction report relates.

Daiichi Sankyo Europe GmbH, the Daiichi Sankyo Subsidiaries and DSJ process the Reporting Person’s and Patient’s Personal Data exclusively for processing to the extent necessary to fulfill their legal obligations, for reasons of public interests in the area of public health, in particular to ensure high standards of quality and safety in healthcare and medicinal products, and to safeguard their legitimate interests (ensuring compliance with legal pharmacovigilance requirements and asserting, exercising and defending our legal claims) according to Art. 6(1)(c) and (f), and Art. 9(2) (i) GDPR. This includes the processing of data for the internal documentation, review and support of the adverse reaction case, including the review of any claims.

e. Data processing in case of medical enquiries

If you contact us to enquire about product information in the medical field, we receive and store the Personal Data which you provided at the time of contact. This may include your first name, last name, title, company/institution (if applicable), profession, HCP specialty (if applicable), status as patient (if applicable), contact details (e.g. email address, tel. phone number, fax number, address), product or compound subject to your inquiry and comments that you provide. Further we collect and process the time and date as well as the processing status of your inquiry. You do not have any obligation to provide your data; however, if you do not provide your data, we cannot properly handle and answer your medical inquiry.

We process your data to the extent necessary to properly handle and answer your medical inquiry. We may also analyse certain data points on an aggregated and anonymous level, in particular, to identify trends, recurring inquiries and areas of particular interests of HCPs in order to improve our products and services. The processing for the before mentioned purposes is based on our legitimate interests in operating our business, in particular in ensuring the effective and lawful processing of medical inquiries in line with regulatory standards and to improve our products and services (Art. 6(1)(f) GDPR).

f. Website analytics (etracker)

We use the services of etracker GmbH from Hamburg, Germany on this website (https://www.etracker.com) to analyse usage data, including the data categories listed in sec. 3.a. in this Notice, in order improve and optimise our Website and services. For this analysis, we only use data that your browser transmits automatically when you visit our website or that is generated directly through interaction with our Website. However, we do not use cookies and/or similar technologies in order to obtain further data for the web analysis. The data generated with etracker is processed and stored by etracker on behalf of Daiichi Sankyo exclusively in Germany and is therefore subject to the strict German and European data protection laws and standards. etracker has been independently audited, certified and awarded the data protection seal of approval in this respect. The processing of your data is carried out on the basis of our legitimate interests in improving and optimizing our Website and services (Art. 6(1)(f) GDPR). Since the privacy of our visitors is important to us, the data that may allow a reference to an individual person, such as the IP address, login or device identifiers, are anonymised or pseudonymised as soon as possible. No other use, merging with other data or disclosure to third parties takes place. You can object to the data processing described above at any time by clicking on the slider. The objection has no negative consequences. If no slider is displayed, data collection has already been prevented by other blocking measures.

4. Use of cookies

We use cookies on our Website. Cookies are small text files that are sent from our web server to your browser during your visit to our Website and are stored on your computer, tablet computer or smartphone for later retrieval. Cookies may act as a memory for a website and allow that website to remember your device on your return visits. Cookies can also be used to remember your preferences, improve the user experience and tailor the content or advertisements to your personal preferences.

a. Which cookies do we use?

Some of the cookies we use on our Website are strictly necessary, i.e., they are essential for the correct functioning of the website and enabling of basic features thereof. They are required to give you access to our Website and features, such as site navigation, authentication and secure login and remembering your cookie preferences. Since the Website will not function without them, you do not have the option to opt-out of strictly necessary cookies.

Other cookies may not be strictly necessary but help us to analyze how you use and interact with our Website (including page views, searches, number of visits), so we can improve the functionality and experience on our websites (functional cookies) or optimise content according to the interests and preferences of the Website users (analytics/marketing cookies). We will only place functional and analytics/marketing cookies, and process your related Personal Data, if you provide your prior consent.

Some of the cookies used on our Website are set by us (first party cookies), while others are set by third parties (third party cookies).

In the following you can find an overview of cookies that we use on our websites:

Name of cookie	Service provider	Type of cookie	Purpose and function of cookie	Lifespan of cookie
CONSENT	Youtube (Google LLC)	Third party cookie	Used to determine whether the visitor has accepted the marketing category in the cookie banner. This cookie is necessary to ensure compliance with the GDPR (functional cookie)	2 years
ytidb::LAST_RESULT_ENTRY_KEY	Youtube (Google LLC)	Third party cookie	Saves the user settings when retrieving a Youtube video integrated on other websites (functional cookie)	Persistent
yt-remote-cast-available	Youtube (Google LLC)	Third party cookie	Saves the user settings when retrieving a Youtube video integrated on other websites (functional cooky)	Session
yt-remote-cast-installed	Youtube (Google LLC)	Third party cookie	Saves the user settings when retrieving a Youtube video integrated on other websites (functional cookie)	Session
yt-remote-connected-devices	Youtube (Google LLC)	Third party cookie	Saves the user settings when retrieving a Youtube video integrated on other websites (functional cookie)	Persistent
yt-remote-device-id	Youtube (Google LLC)	Third party cookie	Saves the user settings when retrieving a Youtube video integrated on other websites (functional cookie)	Persistent
yt-remote-fast-check-period	Youtube (Google LLC)	Third party cookie	Saves the user settings when retrieving a Youtube video integrated on other websites (functional cookie)	Session
yt-remote-session-app	Youtube (Google LLC)	Third party cookie	Saves the user settings when retrieving a Youtube video integrated on other websites (functional cookie)	Session
yt-remote-session-name	Youtube (Google LLC)	Third party cookie	Saves the user settings when retrieving a Youtube video integrated on other websites (functional cookie)	Session
LAST_RESULT_ENTRY_KEY	Youtube (Google LLC)	Third party cookie	Saves the user settings when retrieving a Youtube video integrated on other websites (functional cookie)	Session
nextId	Youtube (Google LLC)	Third party cookie	Records a unique ID to keep statistics on which YouTube videos the user has watched. (analytical cookie)	Session
requests	Youtube (Google LLC)	Third party cookie	Records a unique ID to keep statistics on which YouTube videos the user has watched (analytical cookie)	Session
doccheck	DocCheck Medical Services GmbH	Third party cookie	Functional cookie that is used to identify you as a HCP on our website, when you try to log-in to a non-public area of the Website. It is needed to restrict access to information on prescription products for medical professionals for legal reasons. It contains an encrypted value for validating the DocCheck login (functional cookie).	24 hours

 

b. Managing your cookie preferences

You can manage your cookie preferences and withdraw your consent at any time via the privacy preferences tool which you can also access at any time by clicking on the “cookie preferences” link at the footer of our Websites.

Whether cookies can be set and retrieved can also be determined by the settings in your browser. For example, you can completely deactivate the storage of cookies in your browser, limit it to certain websites or configure your browser so that it automatically informs you as soon as a cookie is to be set and asks you for feedback. You can block or delete individual cookies. For technical reasons, however, this can lead to some functions of our internet presence being impaired and no longer functioning completely.

5. YouTube and Google Maps

We also use Google Maps and YouTube on our Website. We embed Google Maps on our Website, to display interactive environmental maps to you. The YouTube videos and plug-ins embedded on our Website are stored on Youtube.com and may be played directly on our Website.

Google Maps is a service provided by Google (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA; "Google"). YouTube is provided by YouTube LLC (901 Cherry Ave., San Bruno, CA 94066, USA; "YouTube"), which is a subsidiary of Google.

The services are deactivated by default and you can decide whether you want to use them by clicking on the respective buttons on the thumbnail of the content displayed on our Website. For embedded YouTube content, this approach is supported by our use of the extended data protection mode, which, according to the information provided by Google, already prevents the placement of cookies prior to the playback of the respective videos without further measures.

If you decide to use the services by clicking on the respective buttons on the thumbnail of the content displayed on our Website, the information about which subpage of the Website you have accessed as well as the data referred to in section 3 (a) of this Notice will be transferred to Google in the USA, a country which does not provide for the same level of data protection as considered adequate in the European Union. This happens regardless of whether you are logged into a Google user account or whether no user account exists. If you are logged into a Google Account, this information will be directly associated with your account. If you do not wish to be associated with your profile, you must first log out of your Google Account by navigating to one of the Google services that you use, clicking on your photo on the top right of the displayed page and then on the button that reads "sign out".

Google stores your data as user profiles and processes them for purposes of targeted advertising and marketing research. Such evaluation is particularly carried out for the purpose of needs-based advertising. For more information on the purpose and scope of data collection and its processing by Google, please refer to Google's privacy policy where you will also find further information on your rights in this regard and setting options for protecting your privacy: http://www.google.de/intl/de/policies/privacy. You have the right to object to the creation of user profiles by Google which you can exercise by contacting Google under: https://adssettings.google.com/authenticated.

We do not receive any information from Google and do not carry out any specific processing of your Personal Data on our own in connection with the use of Google Maps or YouTube. The legal basis for the processing of your Personal Data is your consent (insofar as data are transferred to Google). By clicking on the second thumbnail displayed and activating the respective Google services, you consent to the use of cookies by Google as well as to the processing of your Personal Data in this regard (Art. 6(1)(a) GDPR), including the transfer of your Personal Data to Google in the USA. To ensure an adequate level of data protection for such transfers of Personal Data, Google has committed to adhere to the EU Standard Contractual Clauses (please see https://business.safety.google/adsprocessorterms/sccs/). Also, Google has implemented supplementary measures to ensure the protection of your Personal Data.

For more information on the purpose and scope of data collection and processing by YouTube and Google, please see Google's privacy policy at  https://www.google.com/intl/de_en/policies/privacy/, where you will find further information about your rights in this regard and setting options to protect your privacy.

6. Involvement of service providers and transfer of data to third parties

Your data will be passed on to service providers supporting us (e.g. website hosting and support) for the provision of this Website and for the aforementioned purposes, including support services in order to optimise pharmacovigilance case processing, which we have of course carefully selected and commissioned in writing.

These service providers are bound by our instructions and are regularly checked by us.

We may also disclose information about you, where we are obliged to do so by law, regulation or legal process (such as a court order or subpoena), in response to requests by government agencies, such as law enforcement authorities, or when we believe disclosure is necessary to prevent physical harm or financial loss as well as in connection with an investigation of suspected or actual fraudulent or illegal activity.

7. International transfers of Personal Data

Some of the service providers we share your Personal Data with are located outside the European Economic Area including the USA. Further, as described above under section 3.d., we share certain Personal Data in the context of pharmacovigilance with DSJ which is located in Japan and hosting the data in the Daiichi Sankyo Safety Database in the USA. For data transfers to Japan we rely on the adequacy decision for Japan enacted by the European Commission (Art. 45 GDPR). With regard to the data transfers to recipients in the USA and further third countries which do not benefit from an adequacy decision we have implemented appropriate safeguards in the form of the execution of EU Standard Contractual Clauses, and where necessary, supplementary measures, with each recipient to ensure an adequate level of data protection as required by applicable EU data protection laws. For more information on the appropriate safeguards in place and to collect a copy of such safeguards, please contact us at the contact information set forth above.

8. Referral to external websites and services

We have integrated various third-party services into our websites, such as registration for our protected area via DocCheck.com. In these cases you technically leave our Websites and enter the websites of the respective third party provider. In such cases, the respective third party provider is responsible for the processing of any Personal Data. If you have any questions relating to the data processing carried out by the third-party service provider, please contact the third party service provider directly via the contact data provided on their websites.

This also applies, where we refer you by link to the websites of third parties. We use such links, for example, on various social networks, however, we do not use so-called social media plug-ins for data protection reasons.

For both of the above cases we will inform you about the circumstance that a certain area of our website is offered by a third party or that you will be forwarded to a third party.

9. Retention of your Personal Data

We retain your Personal Data for as long as needed for the purpose the data was collected and further processed pursuant to this Notice.

Any Personal Data which you disclose to us in the context of an enquiry, a request for information or any other communication will generally be retained only for as long as it is necessary for the complete processing and handling of your request or enquiry, except in case as longer storage is necessary to achieve the further purposes described in this Notice.

The Personal Data collected for informational use of the website will be stored in log files on the server generally up to 14 days for security purposes unless, in individual cases, a longer storage period is necessary, e.g., for investigating security incidents.

Personal Data from reports of adverse reactions will be retained for at least 10 years after the expiration of the marketing authorisation for the medicine to which the adverse reaction report relates.

Personal Data from MedInfo requests will be stored for as long as necessary to properly handle, process and document your medical inquiry in line with regulatory standards and best practices up to 10 years after the expiration of the marketing authorisation for the medicine to which the enquiry relates.

Your Personal Data will then be deleted, except where any further storage is necessary to comply with our legal obligations, in particular any applicable data retention obligations, or for the establishment, exercise or defense of our legal claims (e.g., the need to retain records in order to resolve disputes and investigate or defend against potential claims).

For more information about the specific retention periods that apply to your Personal Data, please contact us using the contact details set out above.

10. Your rights

According and subject to applicable data protection laws you have the following rights regarding the processing of your Personal Data:

• You have the right to request confirmation from us whether Personal Data relating to you is processed; if this is the case, you have a right of access to this Personal Data and the information specified in Art. 15 GDPR.
• You have the right to request us to rectify any incorrect Personal Data concerning you and, if necessary, to complete incomplete Personal Data without delay (Art. 16 GDPR).
• You have the right to request us to delete Personal Data relating to you immediately if one of the reasons listed in Art. 17 GDPR applies, e.g. if the data is no longer required for the purposes pursued (right of deletion).
• You have the right to request us to restrict processing if one of the conditions listed in Art. 18 GDPR is met, e.g. if you have filed an objection to the processing, for the duration of our examination.
• You have the right to receive from us the data concerning you that you have provided to us in a structured, common and machine-readable format. You can also transfer this data to other locations or have it transferred by us (right to data portability according to Art. 20 GDPR).
• You have the right to object at any time for reasons arising from your particular situation to the processing of Personal Data concerning you, which is carried out on the basis of Art. 6(1)(e) or (f) GDPR. We will then no longer process the personal data unless we can prove compelling reasons worthy of protection for the processing that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims (Art. 21 GDPR). Where Personal Data is processed for direct marketing purposes based on our legitimate interests, you have the right to object at any time to processing for such marketing. We will then no longer process your data for such purposes.  

Where the processing of your Personal Data is based on your consent, you have the right to withdraw your consent at any time without affecting the lawfulness of processing based on consent before its withdrawal (right to withdraw consent). You can do this at any time via the cookie preferences tool (with regard to the collection and further processing of your data by means of cookies), or by contacting us at the below contact information.

For exercising any of your above rights, please contact us at: Data-Protection@daiichi-sankyo.eu

Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a competent supervisory authority, e.g., if you believe that the processing of your Personal Data is contrary to the GDPR (Art. 77 GDPR). You can contact for this purpose, in particular, the Data Protection Commission, 21 Fitzwilliam Square South, Dublin 2; phone: 01 7650100 / 1800437 737

11. Data security

We also use technical and organisational security measures to protect personal data that is collected, in particular against accidental or intentional manipulation, loss, destruction or against the attack of unauthorised persons. Our security measures are continuously improved in line with technological developments.

When using our website, your personal data is encrypted using SSL/TLS technology to prevent access by unauthorised third parties.

 

DSC/22/0061 Date of Prep: June 2022